Clerk’s Report – 12th September 2017 to 9th October 2017

Policies and Procedures
The office is still in the process of producing folders of procedures for all job roles to ensure smooth transitioning of workload whenever it may be needed.
The office has completed the process of producing a record of what is kept in the filing cabinets for ease of access and use.
The office is in the process of producing some policies on tree management, procurement, reserves and a maintenance plan for assets owned by the Council.

Highways and various matters
The office has published its comments on the Repton Avenue/Meteor Close Link Road to its Facebook page and website for residents to peruse. County Councillor Vincent has also been made aware of the dialogue between the Parish Council and NCC.
The Clerk has liaised with County Councillor Vincent regarding the use of her Members budget for re-surfacing of the TROD at Woodham Leas.
The office has reported issues at Lancaster Close to NCC Highways once again.

Council Responsibilities
The new basket swing has been ordered for the Over 9’s Play Area and is almost installed.
The two benches for the war memorial are on order.
Organisation of Remembrance Sunday and the Chairman’s reception are under way.
The larger bin and compound at the Cemetery is on hold at present due to problems between Broadland District Council and its contractor. Please be assured that we are chasing this on a weekly basis and will ensure that this project is carried through as soon as possible.
The Clerk has a meeting with the Cricket Club on 6th October.
The Cat on the Barrel has been removed ready for renovation and Councillor B Leggett has an update.
Works for the re-alignment of the boundary fence will start week commencing 9th October.

Volunteer’s for the Community Speed Watch Scheme have now been sourced and verified and specific sites have been approved. We are now awaiting volunteer training which will take place on 16th November.

Norfolk County Council has sent the Clerk’s office a letter stating that the planning application for Lodge Lane Infant School has been approved.
Broadland District Council and Campaign to Protect Rural England have sent correspondence to the Clerk’s office relating to CPRE’s pledge against additional housing allocations. This can be viewed in the Clerk’s office.

The Clerk has ensured that:
• the wages September along with the monthly Tax and NI contributions and pension contributions were processed,
• the offices planning database is up to date,
• the Council’s website, Facebook page and Twitter page is up to date,
• the Council’s Freedom of Information Publication Scheme is up to date,
• the Council’s Health and Safety records are up to date.
• the Clerk’s folder of procedures is current and up to date.

Peninsula Business Services: -
Peninsula emailed me 6 times during the month reminding me of Health and Safety tasks that need completing.
I have used the HR online system to log staff holiday requests and appointments in this period. I have also ensured that all Staff files are up to date.

Produced by Melanie Eversfield, Clerk to Old Catton Parish Council